Calendar

Elbuz Calendar is a tool for planning and tracking various events, meetings and tasks in a visual calendar format.

Main uses of the calendar:

🗓️ Scheduling meetings and meetings with clients and team
📅 Tracking project deadlines and important tasks
🎂 Birthday reminders for clients and employees
⏰ Organizing call and conference scheduling
📊 Control of financial events and payments

Let's start working with the calendar

Open the calendar using a shortcut on your desktop or through the main menu.
To open the calendar through the main menu:

In the main menu, select the "Organizer" section
In the menu that opens, select "Calendar"

How to track events in the Elbuz calendar

Overview of the calendar management interface

"+" button (upper left corner) - creation new event
Navigation buttons (arrows left/right) - switching between months
View mode switch (day/week/month/year)
Filters for selecting events by category
Main calendar area with events

How to track events in the Elbuz calendar

How to work with the event calendar

Creating events

Creating an event manually

Click the "+" button in the upper left corner or double-click on the desired date
In the window that appears, fill out the basic fields:
• Event name (required)
• Start date and time
• End date and time
• Event category
Click "Create" for quick creation or "Advanced" for advanced configuration

Automatic creation of events

When creating a task with a deadline
When scheduling a meeting in chat
When creating a note with date
When assigning notifications to a project

Event setup

Basic parameters

Select event category:

Meeting
Call
Deadline
Birthday
Other (create your own)

Time setting:

Specify exact start and end times
Enable "All Day Event" for all-day events
Set up the event repetition:
- Daily
- Weekly
- Monthly
- By selected days

Adding details:

Event description
Venue or online link
Attaching files and documents
Adding a task list
Setting priority

Additional settings:

Color coding
Busy status
Event visibility
Access settings

Grouping and filtering

Filter by category

Use the filter panel on the left
Select the categories you want
Events will be filtered automatically

Filter by periods

Select display mode:
• Day
• Week
• Month
• Year
Use arrows to navigate
Select a specific period in mini calendar

Filtering by participants

1. Open the participant filter
2. Select employees from the list
3. Turn on calendar overlay mode to search for free time

Tips for efficient work

- Use different colors for different categories of events
- Add short but descriptive titles
- Always include the location or link for online meetings
- Check and update recurring events regularly
- Use tags for additional categorization

Notifications and reminders (in development)

Setting notification times

Open an event in the calendar
Go to "Reminders"
Click "Add Reminder"
Select time reminders:
• 5 minutes before the start of
• 15 minutes before the start of
• 1 hour before the start of
• For 1 day before
• One week before
• Set your time
To create multiple reminders, repeat steps 3-4

Setting up notification methods

In the "Reminders" section select a receiving method:
• Push notifications in the browser
• Email notifications
• SMS messages
• Notifications in Telegram
For each method you can:
• Customize the notification text
• Select a sound signal
• Specify importance priority

Set up repeat reminders:

Enable the "Repeat reminder" option
Specify the repeat interval:
• Every 5 minutes
• Every 15 minutes
• Every hour
Set the maximum number of repeats
Select the condition for stopping repeats:
• After a certain number of
• After the event starts
• After confirmation of receipt

Setting up notifications for participants

In the "Event participants" section, select recipients:
• All participants
• Selected participants
• Organizers only
Set up for each participant:
• Individual reminder time
• Preferred notification method
• Notification language

Additional settings:

Global notification settings:

Go to "Profile Settings"
Select Notification Settings
Set default settings for all events

Setting sentry zone:

The system automatically takes into account the recipient's time zone
Time in notifications is displayed in local time recipient

Manage notifications:

Disable all notifications
Temporary suspension
Do Not Disturb

Important Notes

Push notifications only work when your browser is turned on
SMS notifications are available with a connected phone number
Telegram notifications require the connection of the Elbuz bot
Email notifications are sent to the confirmed address

Recommendations

Set up different types of reminders for important events
Use repeat reminders for critical appointments
Check your settings notifications before important events
Consider time zones when working with an international team

Sharing (in development)

Invite participants to an event

Open an existing event or create a new one
In the "Participants" field, select the desired participant from the drop-down list
Specify participant role:
• Organizer - full access to manage the event
• Participant - can view and confirm participation
• Observer - only view the event
Click "Send Invitations"

Participants will receive an email notification with the option to:

Accept invitation
Decline invitation
Suggest another time
Add an event to your calendar

Setting event permissions

Open event settings
Go to the "Permissions" tab
Select one of the access modes:
• Private - visible only to invited members
• Public - visible to all company employees
• Via link - access via special link
Set up individual rights for participants:
• View
• Edit
• Manage participants
• Deleting an event

Exporting events to other calendars

Select events to export or the entire calendar
Click the "Export" button in the top menu
Select an export format:
• ICS (supported by most calendars)
• CSV (for spreadsheets)
• PDF (for printing)
Specify the export period
Click "Download file"

Synchronization with external calendars

Go to calendar settings
Select "Connect external calendar"
Select service for synchronization:
• Google Calendar
• Microsoft Outlook
• Apple Calendar
• Other calendars (via CalDAV)
Follow the authorization instructions
Configure synchronization parameters:
• Synchronization direction (one-way/two-way)
• Update frequency
• Event categories for synchronization

Important: When synchronizing, consider your organization's security policies and event access rights.

Sharing Tips:

Always provide a clear description of the event
Add links to materials and documents
Use participation statuses to control your presence
Customize reminders based on time zones of participants
Regularly check that permissions are up to date

Glossary

Event - scheduled event or activity on the calendar
Event category - type of event to group and classifications
Notification - reminder of the upcoming event
Schedule - time schedule of events
Deadline - deadline for completing a task or event
Filtering - selection of events according to certain criteria
Automatic creation - generation of an event based on other elements of the system