How to create presentations in Elbuz

Presentation creator in Elbuz is a simple and convenient tool for creating colorful and informative presentations right in your browser. With it, you can easily and quickly create presentations for various purposes such as business meetings, educational materials, marketing campaigns and much more. The intuitive interface and use of AI allow you to quickly create impressive presentations without the need for special skills.

Main areas of application of presentations created in Elbuz:

📈 Presentation of business plans and strategies company development
🎓 Creation of educational materials and training courses
🎨 Development of portfolio and presentation of creative projects
🏬 Presentation of goods and services for potential clients
📊 Visualization of data and statistics for reports and analytics
🤝 Preparation of materials for business meetings and negotiations
🎉 Creation of presentations for events and conferences
💼 Development of corporate presentations and branding
📣 Preparation of marketing and advertising materials
💡 Idea generation and brainstorming in teamwork

Use the presentation creator in Elbuz to effectively convey your ideas, attract the attention of the audience and achieve your goals business goals and more!

Getting started with presentations

Open presentations using a shortcut on your desktop or through the main menu.
To open presentations through the main menu:

1. In the main menu, select the "Organizer" section
2. In the menu that opens, select "Presentation"

Overview of the presentation management interface

At the top of the window there are buttons for managing presentations, such as:

• Create a presentation
• Presentation categories
• Calendar categories
• Presentation statuses
• Visual connection graph
• Search by status and other parameters

Below the control buttons there is a list presentations with the ability to search by keywords. Presentations can be displayed either in the form of a list or in the form of cards.

You can work with presentations in editing or viewing mode.
For editing mode, you need to click on the “Pencil” icon, for viewing mode, you need to click on the “Eye” icon.

Approximate view of the presentation editing mode.

Presentation structure

Each presentation created in the Elbuz designer has a specific structure and contains several main fields. Let's look at what a typical presentation consists of so you can better understand how to organize your content.

Main presentation fields

1. Presentation title: This is the main heading that represents the theme or main idea of the entire presentation. It should be short, clear and attractive.
2. Presenter Notes: In your presentation, you can add notes for each slide that are visible only to the presenter. These notes help you remember important points and guide you on what to say during your presentation.
   
3. Slides: The presentation consists of several slides, each of which contains a certain piece of information. Slides should be organized in a logical order to help the audience follow the presentation.
4. Slide Titles: Each slide should have a title that briefly describes the content of that slide. Slide titles help structure your presentation and make it easier to navigate.
5. Text content: The slides contain the main text that reveals the topic of the presentation. The text should be well structured, easy to read and not overloaded with information.
6. Images and Media Elements: Images, photographs, videos, and other elements are used to enhance the visual appeal and understanding of the content of a presentation media elements.

Typical presentation structure

Here's an example of a typical presentation structure:

1. Title slide: Contains the presentation title, presenter name, and other important information.
2. Introduction: One or more slides that introduce the audience to the topic of the presentation, explaining the goals and objectives.
3. Body: A series of slides that outline the main theme of the presentation. Each slide should contain one key idea or concept.
4. Conclusion: One or more slides that summarize the presentation, reiterate main points, and suggest next steps or recommendations.
5. Contact Slide: Contains speaker contact information, links to additional resources or company information.

Remember that the structure of a presentation can vary depending on the topic, audience, and purpose of the presentation. The main thing is to make the presentation clear, logical and attractive to the audience.

Presentation builder interface

When you open the Elbuz presentation builder, you will see two main sections:

1. Slide list (left): All are displayed here slides for your presentation. You can click on any slide to open its contents for editing on the right.

2. Slide editor (right): In this part of the screen, you can edit the contents of the selected slide using the visual editor.

Work with slides

• Adding a new slide: On the left there is "Add new" button slide". Click on it to create a new slide in your presentation.
  

• Delete slide: When you hover over a slide, a "Delete" button will appear in the list. Click on it to delete the selected slide.
  

• Change Slide Order: You can rearrange the slides. To do this, click on the slide and drag it higher or lower in the list.
  

Presentation control buttons

There are several useful buttons at the top left:

1. View Presentation: Click this button to create a web link to your completed presentation. The presentation will open in a separate window.

2. Save to PDF: This function is only available in the Google Chrome browser. After clicking the button, a browser print window will appear in which you need to perform the following steps:
   - In the “Printer” item, select “Save as PDF”.
   - Change the Margins setting to None.
   - Enable the "Background Graphics" option.
   - Click "Save".

3. Copy presentation text to clipboard: When Clicking this button will copy the slide titles, slide texts and links to pictures.

4. Create Widget: This button allows you to create a code HTML for embedding the presentation on your website.

Editing slide content

In slide edit mode, you can use the visual editor to create and format slide content and presentation descriptions.

Text formatting

In the presentation description you can:

• Set headings (H1, H2, H3)
• Make text bold, italic, underlined or strikethrough
• Change text color and background
• Create lists (numbered and bulleted)
• Insert links, images, videos, tables
• Add code blocks or quotes
• Add presentation text by voice (dictation)
• Change text using artificial intelligence

Useful keyboard shortcuts for working with text

Provides keyboard shortcuts to make formatting text easier. Here are the most useful ones:

Basic keyboard shortcuts:

• Ctrl+B — Bold text.
• Ctrl+I — Italic (Italic).
• Ctrl+U - Underline.
• Ctrl+Shift+S — Strikethrough text.

Insert:

• Ctrl+Shift+V — Paste without formatting (as text).
• Ctrl+K — Insert or edit a link (Link).
• Ctrl+Shift+K - Delete a link.
• Ctrl+L - Insert an image.

Undo/redo:

• Ctrl+Z - Undo.
• Ctrl+Y - Repeat (Redo).

Slide settings

In the slide settings you can specify a description and recommendations to standardize the appearance of the presentation :

1. Slide Design Description: Add a general description slide design.

2. Description for creating and adding pictures: Specify picture style and use the AI picture generator.

3. Description for audio presentation: Add text, which should be spoken at the presentation. You can also voice the text using AI and choose different voices (female and male).

Settings presentation display

In the separate “Display Settings” tab, you can set display parameters for the finished presentation:

1. Show table of contents (list of slides)
2. Show drawing board
3. Allow you to use a pencil to draw directly on the slide
4. Enable the ability to scroll through slides with mouse scroll
5. Display description text for an audio presentation when saving in PDF format
6. Select slide scrolling effect
7. Specify CSS styling code to change the visual appearance of the presentation
8. Specify JavaScript code to change the presentation algorithm

Now you know how to easily and quickly create presentations using the Elbuz designer. Try, experiment and share your creations with friends and colleagues!

Use AI to change and add presentation description

By default, the following AI actions are available:

• Chat AI
  What it does: Helps lead conversation or look for answers to questions in a dialogue format.
  What it's for: Used to get real-time advice, clarification, or help, whether searching for information or solving presentation problems.
• Contents at a glance
  What it does: Condenses text to highlight key points and main ideas.
  What you need it for: Convenient for quickly reading a long text in order to understand the essence without studying all the details.
• Correction and improvement of text style
  What it does: Corrects spelling and grammatical errors and improves text style.
  What you need it for: Suitable for improving the quality of text, making it more readable, professional, or tailored to the target audience.
• Short text extension
  What it does: Develops concise texts by adding details, examples and explanations.
  What you need it for: Useful for creating more informative content, adding context, or enriching text with new ideas.
• Translate text into another language
  What it does: Translates text from one language to another, preserving the original meaning.
  What you need it for: Used to create multilingual content, communicate with people from different countries, or learn languages.

You can add other actions, to do this you need to add a new template indicating the task (prompt) for AI, after which it will appear in the list for selection .

How to Use the AI Assistant to Work with Presentations

Step 1 - Highlight Text

1. Select the desired text (optional)
2. Right-click over the selected text
3. Select the required action

Step 2 - Launch AI

The AI assistant window will open in which the selected text will be located.

1. Change the text before sending to AI (if required)
2. Click the "Submit" button "
3. Below will be the response from the AI in the visual editor
4. Change the AI text (if necessary)
5. Copy the text to the clipboard to paste into the presentation
6. Or paste new text directly into the visual presentation editor to replace previously selected text, to do this, click on the button "To the left."

In this example, the mode of summarizing information (concise presentation of material) was selected for the selected text.

Presentation statuses

Each presentation can have one of the statuses:

• 🆕 New
• 🔄 In progress
• ⏸️ Suspended
• ✅ Completed
• ❌ Canceled
• ➕Create your own statuses if what you need is not in the list

How to change the presentation status

1. Click on the current status
2. Select a new status from the dropdown list

Categories presentations and tags

Categories and tags help you group and quickly find the presentations you need.

To add a category or tag:

1. Select the desired category from the list.
   By default, the following categories are available: training, health, home, shopping, urgent, administration, software development (it), product management, sales, marketing, finance, technical support, logistics and delivery, education, meetings, calls, travel, family, presentations, documents, social events, other, general, personal, templates.
   If a category is not in the list, you can create a new one through the presentation category directory.
   
2. Provide a tag name and press Enter to add. If a tag has been added previously, then it will appear in the list for selection.

Search presentations

To quickly search for presentations, use:

• Search bar at the top of the page - searches by title and description
• Filters by categories, tags, statuses
• You can sort and search by any fields in the "List" display mode

Start typing a search term to quickly find the presentations you need. 🔍

Set flags for presentations

Each flag has its own purpose. Activate the flags that suit your purposes:

Activity

• What it does: Flags the presentation as relevant to you.
• When to use: For presentations that you work with and are relevant to you.

Favorites

• What it does: Places the presentation in the list favorites for quick access.
• When to use: For frequently used presentations.

Pinned to the top

• What it does: Pins the presentation to top of the list.
• When to use: For important presentations that always need to be on hand.

Archive

• What it does: Moves the presentation to the archive .
• When to use: For completed presentations that need to be saved but removed from active use.

Trash

• What it does: Moves the presentation to the Trash for later removal.
• When to use: For presentations that are no longer needed.

Template

• What it does: Marks a presentation as a template for reuse.
• When to use: To create basic templates that can be copied.

Adding files to a presentation

The adding files feature allows you to attach additional materials to your presentation, such as like images or documents. This is useful for expanding information and storing related content in one place.

Follow the steps below to successfully add files.

Step #1 – Open the "Files" tab

There are two ways to add files:

• From local disk
• Via link

Adding file from local disk:

1. Click "Select file".
2. A window will open to select files on your computer.
3. Select the desired file.
   • Images, documents and other popular formats are supported.
4. Click "Open" , after that the file will be attached to the presentation.

Adding a file via the link:

1. Click the "Add file via link" button.
2. Enter the file URL in the field that appears.
   • Make sure the link is to a downloadable file.
3. Click "Add" so that the file is uploaded and attached to the presentation.

Step #2 – Verify that the file was successfully added

1. Once added, the file will appear in the list of attached files.
2. Check that the file is displayed correctly:
   • Images will show a preview of them.
   • For documents, the file name will be displayed.

Setting presentation reminders and notifications

You can set reminders for presentations so you don't forget about important things.

How to set up a reminder

1. Open the "Reminders" tab 🔔
2. Select date and time or enter manually.
3. Set the frequency (if the presentation is repeated), the following modes are available: once, daily, weekly, monthly, annually.

The system will now send you notifications according to the specified schedule until the presentation is completed. ⏰

If necessary, you can specify a reminder category, this will allow more efficient use an event calendar in which your notifications will be distributed into folders.

Collaborate on presentations

Share presentations with colleagues and assign responsibility. By default, the presentation is visible only to the person who created it; if you want another user to see it, then give him access.

How to share the presentation

1. Open the user list
2. Select users by checking them

Templates presentations

Use ready-made templates to quickly create standard Presentations.

How to create a presentation based on a template

1. Next to the "Create Presentation" button, click to the "Select template" item.
2. A list of templates to choose from will appear.

How to create a new Presentation template

1. Create a new presentation.
2. Fill in the required fields.
3. Check the "Template" flag in the "Flags" tab.

Your template will then appear in the selection list templates To make the template available to all users, select the required ones in editing the presentation.

Adding links to a presentation

The adding links feature allows you to attach other elements to a presentation, such as tasks, notes, other Presentations , documents, presentations, forms and tables. This simplifies data management and creates visual connections between elements in a graph.

Follow the step-by-step instructions to set up connections.

Step #1 – Go to the “Connections” tab

You will see a list of already added connections, or an empty area if no connections have been created yet.

Step #2 – Create a connection

1. At the top, find the button with the icon "+" .
2. Click this button to open a list of available items.

Step #3 – Select an item to link

In the list that appears, you will see the available item types:

• Notes – to communicate with another note.
• Presentations – to link to another presentation.
• Tasks – for attaching to a task.
• Documents – to add an important document.
• Presentations – to add a connection to the presentation.
• Forms – for communication with the form.
• Tables – for connecting a table.

In the list of elements that opens, its type will first be indicated, then its ID and name. You can use the search bar to quickly find an item.

Step #4 – Add a connection

1. After selecting an item, press the Select button.
2. The connection will appear in the list of connections.

Step #5 – Check the connections are correct

1. Make sure that the selected items appear in the links list.
2. If necessary, click on the "Pencil" icon to open the associated element for editing.
3. Include a note about the connection in the Description column.

How to view connections in a visual graph

Related items will be displayed in a visual graph for simplicity working with interrelated data. The graph makes it easy to see relationships between presentations and tasks, mark related elements, and edit them directly from the graph. To do this, open the additional menu and select "Graph"

An intuitive visual a form in which abstract information will be linked, you can zoom in or out, as well as open elements for editing directly from the graph.

Recommendations and tips for working effectively with presentations

Creating an engaging and effective presentation is a real art! Here are some tips to help you make your presentation interesting and exciting for your audience.

Tips for completing your presentation

1. Keep it simple and clear language: Write so that everyone can understand what you are talking about. Avoid complex terms and explain everything in simple terms.
2. Don't overload your slides with text: Too much text on a slide can bore your audience. Try to use short sentences and lists to get your point across.
3. Add bright and interesting images: Pictures help you better understand and remember information. Use images that complement and explain your text.
4. Use Examples and Stories: People love to hear stories and real-life examples. They help you understand and remember your idea better.
5. Ask Questions: Engage your audience in your presentation by asking them questions. This will help maintain the interest and attention of listeners.

Tips for effective presentation

1. Rehearse your presentation: Before speaking, be sure to practice giving your presentation. This will help you feel more confident and not forget important moments.
2. Speak Clearly and Enthusiastically: When presenting, speak loudly, clearly, and with interest. Your passion for the topic will rub off on your audience.
3. Maintain Eye Contact: Look at your audience during your presentation. This will help keep their attention and show that you are confident.
4. Use gestures and move around the room: Movement helps emphasize important points and makes a presentation more dynamic.
5. Be prepared to answer questions: After the presentation, the audience may have questions. Be prepared to answer them and thank the audience for their attention.

Remember that creating an effective presentation takes time and practice. Don't be afraid to experiment, learn from your mistakes, and ask for feedback from friends or teachers. With each new presentation you will become better and better!

Good luck in creating amazing presentations using the Elbuz builder!

Glossary

• Presentation: A set of slides containing text, images, video, and other media elements used to present information to an audience.

• Slide: A separate page of the presentation showing content is posted (text, images, videos, etc.).

• Presentation Builder: A tool for creating and editing presentations, usually including a visual editor and various settings.

• Visual editor: Part of the designer interface that allows edit slide content using graphical controls (buttons, menus, etc.).

• Text formatting: Change the appearance of text ( font, size, color, style, etc.) to improve the readability and appeal of the presentation.

• AI Image Generator: Tool using artificial intelligence to create images based on text description or style.

• Audio presentation: Presentation accompanied by voice description slides, which can be recorded by a speaker or generated using speech synthesis.

• Speech synthesis: Technology that allows text to be converted into speech, using artificial intelligence to create a natural-sounding voice.

• Slide scrolling effects: Animated transitions between slides , used to enhance the visual appeal of a presentation.

• CSS Style Code: Appearance Description Language document used to change the visual design of the presentation (colors, fonts, sizes, etc.).

• JavaScript Code: The programming language used to adding interactivity and changing presentation behavior.

• Presentation widget: HTML code that allows Embed a presentation on a web page or blog.

• Export to PDF: Ability to save presentation to PDF format for easy distribution and viewing on a variety of devices.

• Clipboard: Temporary data storage used to copy and paste text, images, and other elements between applications.

• Drawing Board: Interactive presentation element, allowing you to draw or write on slides during a presentation to attract the audience's attention and explain key points.

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