Purchasing department one of the departments in your AI company
Dropshipping automation software imports supplier price lists and feeds, matches products, applies your markup and keeps prices and stock in your online store up to date. Elbuz does it on its own.
Five daily buyer tasks your department's staff takes over. You set it up once and check the result.
A price list or feed by email, FTP, URL or API, or even a website scraper: you pick the method once, and the file then arrives on its own at the set time. The supplier adds today's date to the file name every day? Elbuz fills in today's date, and if the file isn't there, it tries up to five days back.
Price lists in Excel, CSV, XML, YML or JSON: the app checks the headers against its dictionary and shows where the name, price and SKU are. AI handles unfamiliar columns. If the supplier reorders the columns, Elbuz notices the shift and suggests the new positions.
Pricing by rules, not by hand: exchange rate, automatic markup, shipping, rounding. Markup can differ by supplier, category and price range. Supplier promotions update automatically too: a discount on the whole price list is one rule with a minus.
Inventory sync without manual checks: “+”, “***”, “>3 pcs” or an empty cell all map to your own list: in stock, on order, out of stock. A product disappears from the supplier feed, and in your catalog it becomes “Out of stock” or is hidden from the storefront.
Protection from a bad price list: every run is logged for the source, with how many rows were read and how many had no price. If the price list shrinks more than you allowed, a stop rule blocks the file and you get a notification.
You set it up once, and every new price list follows this path by itself.
A three-step wizard: supplier, how the file arrives, column check. For email and FTP you start with a sample file and add the mailbox or server later in the source settings.
The app marks up the file itself; you just check how it read the name, price and SKU. Then price list items are matched to your catalog by SKU, name and confirmed pairs, so duplicates don't pile up.
Exchange rate, markup or discount, shipping, rounding. General rules by category apply to all price lists, and you can add rules for a single supplier.
Point to the stock column and add your supplier's spellings to the statuses. Anything you add once works in every price list that has no rule of its own.
Price lists update on a schedule: the app fetches the file itself and, once all price lists are in, updates the catalog and exports.
Every supplier has a status dot for the last run. Red means a stop rule blocked the file; click it to open the log with the reason.
One run of supplier feed processing: the supplier file passes through the source, columns, rules, AI matching, prices and stock, and reaches your catalog, website and marketplaces.
Demo: one run, step by step.
On the left, the supplier's file as it is. On the right, the same products in your catalog after processing.
| Code | Item description | Price, $ | Note |
|---|---|---|---|
| TWK-17 | Kettle el. 1.7L s/steel | 24.10 | + |
| HD-350 | HAIR DRYER 2200W w/diffuser | 20.70 | *** |
| PVA-05 | PVA glue 0.5kg | 1.22 | >3 pcs |
| GL-45 | Pruner gard. 45 | 44.90 | on order |
| HS-20 | Hose 1/2" 20m | 8.15 | 0 |
| SKU | Product | Price | Stock |
|---|---|---|---|
| TWK-17 | Electric kettle 1.7 L | €27.99 | In stock |
| HD-350 | Hair dryer 2200 W with diffuser | €23.99 | In stock |
| PVA-05 | PVA glue 0.5 kg | €1.99 | In stock |
| GL-45 | Garden pruner | €51.99 | On order |
| HS-20 | Garden hose 1/2", 20 m | €9.99 | Out of stock |
Example only: you set your own exchange rate, markup and rounding. Product names in your catalog stay yours; the price list updates price and stock.
The supplier price is converted at an exchange rate that Elbuz updates automatically or takes from your own source. Then markup and shipping are added, and finally the price is rounded: to cents, to whole numbers or, say, to the nearest ten. If a rate jumps by more than 30%, the app does not apply it on its own.
More on pricing: markup and pricing rules.
On every import the app looks for a match in your catalog for each price list row. Matching methods run in a queue: the first one that works takes the row.
A new file never erases manual pairs, so duplicates don't pile up. You can add your own matching methods and change their order in the queue.
No limit on suppliers or price lists. When a product is in several price lists, Elbuz picks the price and stock for your catalog by itself.
On every catalog update the app takes the minimum, average or maximum price across all price lists. No need to compare them by hand.
You can give your main supplier priority, and prefer an in-stock product over a cheaper one that is only on order. If no price list has the product, it can be hidden from the storefront.
Price lists combined without a master spreadsheet: the “Base catalog and price lists” window searches your catalog and every supplier's price list at once.
How to work out where to buy cheaper: see the article on comparing supplier prices.
The app does most of the work by rules, AI steps in where rules aren't enough, and the final say is yours.
Every supplier gets a score from 0 to 100 based on runs over the last 90 days. The score has three parts, so you can see exactly what pulls it down.
The log keeps the last 200 runs of each source: what arrived this time, what it was before and at which step a run failed.
Real Elbuz windows with demo data. The software runs in your browser, with nothing to install.
Processing price lists by hand in Excel, an import plugin for WooCommerce, OpenCart and other platforms, or dedicated software: what each option takes on and what it leaves to you.
| What we compare | Elbuz | Excel or Power Query | Store plugin or your own script |
|---|---|---|---|
| Who starts the processing | Built-in schedule: the file arrives on its own | A person opens, refreshes and checks the file every day | A server job, if someone set up the import |
| New supplier or format | Columns are mapped once; AI handles unfamiliar ones | A new spreadsheet and new formulas | A new import setup or a code change |
| Broken file | Stop rules keep it off your website | A person notices, if they check | Depends on whether someone wrote a check |
| Several suppliers per product | One price by your rule | Combine by hand | Depends on the plugin |
| AI | Columns, product pairs and categories, each with a confidence score | None | Depends on the plugin |
A comparison of capabilities, without numbers: how much time supplier price list analysis takes depends on your files. Elbuz is a browser-based service, with nothing to install.
Yes, the routine part can. Dropshipping automation software takes the path from the supplier's file to prices and stock in your catalog: it fetches the price list or feed, reads the columns, finds your products in it and calculates the selling price. In Elbuz your purchasing department does this: the price list arrives by itself, and the catalog updates with no manual edits. You still choose suppliers and products and set the price rules.
xlsx, csv, xml and zip files, plus a price list by URL, by email, from FTP, through an API or with a scraper on the supplier's website. Column mapping works for Excel, CSV, XML, YML and JSON.
Fetching the file, mapping columns, processing rows (categories, filtering, cleaning names, stock, matching to the catalog, markup), checking with stop rules, updating the catalog and exports. A new price list gets these steps in the right order, so you don't build the process from scratch.
Automatically, on every import: by confirmed pairs, manufacturer part number and name, and AI or you handle the rest.
The column mapping survives a new file: if the supplier reorders columns, the app notices the shift and suggests the new positions. Stop rules keep files with zeroed prices, empty names or far fewer items off your website. The price list keeps the data from the previous import, and you get a notification.
By default it stays in the catalog as “Out of stock” with zero quantity. You can set such products to be hidden from the storefront and to come back automatically when they reappear in the price list.
As often as you set in the source schedule. Once all price lists are in, the app updates the catalog and exports on its own.
Yes. Each price list has its own rules (for the whole list, a category or a manufacturer), and general category rules apply to all price lists at once.
At an exchange rate that Elbuz updates automatically or takes from your own source; then markup and shipping are added, and rounding comes last.
Elbuz picks for you: on every catalog update it takes one price by your rule (minimum, average or maximum), with supplier priority and stock taken into account.
Yes. Elbuz regularly exports prices as an XLSX or CSV spreadsheet or an XML file, by a permanent URL, to FTP or by email, and your accounting software imports that file. Software that works with APIs takes prices and stock directly through the Elbuz API v2.
Yes. Prices and stock from price lists go into your catalog, and from it Elbuz builds product feeds for Google Shopping, Meta, TikTok and marketplaces at a permanent URL that the channel fetches itself. After every price list import the feeds are rebuilt without you. More: Product feeds.
A spreadsheet or Power Query works as long as a person opens and checks the file every day, and a script has to be edited for every new supplier. In Elbuz the mapping, pairs and rules are set once and then applied to every new file on their own.
Yes. AI maps unfamiliar columns, suggests matches for products the rules didn't link, and maps supplier categories, each pair with a confidence score and an explanation. High-confidence pairs can be applied automatically; doubtful ones stay with you for review.
No limits: connect as many suppliers and price lists as you need. This only affects the price, which depends on the number of products. More: Elbuz pricing.
There is no separate fee: the purchasing department is part of the single Elbuz plan along with your whole AI company. The amount depends on the larger list: products in your catalog or in your price lists. The first 14 days are free. What it comes to for your catalog: see pricing.
Markup is calculated from the cost price, margin from the selling price. Buy for €100, sell for €150: the markup is 50%, the margin is 33%. Formulas and examples: markup and margin calculator.
14 days free
The purchasing department comes with your AI company along with every other department. Get €50 on your balance after sign-up, and our support team moves your data from another app or website for free.
