Online store in Poland without a cash register: when is this possible?

In the Internet age, where everything is in virtual reality, stores should be no exception. And if you think that an online store in Poland without a cash register is like an astronaut without a spacesuit, then we will make a short stop in your reasoning. Because in some cases, this burden can be taken off the shoulders of entrepreneurs, and you will not have to spend a lot of time and money on purchasing and maintaining such a device. Get ready because we are going to tell you about the mysterious and fascinating opportunity of being an online store without a cash register. To find out how it works and what requirements you need to follow, keep reading...

Glossary

• Online store: A trading platform accessible over the Internet where customers can buy goods and services.
• Cash Register: A device used to record and store sales and payment information in a retail environment.
• Requirements: conditions imposed by law or organization for a certain activity or subject.
• Legislation: a set of laws and regulations governing a certain field of activity.
• Company: a legal entity engaged in business activities.
• Conditions: factors, events, or requirements that must be met or met in order to achieve or accomplish something.
• Responsibilities: legal or ethical obligations that must be fulfilled or complied with by a specific person or organization.
• Law: norms and rules established by the state, ensuring the regulation and protection of the rights and interests of citizens and organizations.
• Online selling: The process of selling goods or services over the Internet.
• Receipts: money received from the sale of goods or services, as well as other cash receipts.

*Note: This glossary presents the basic terms and their definitions that may be encountered in the context of the article “When can an online store in Poland not have a cash register?”

Conditions under which an online store may not have a cash register

Online stores have become an integral part of business in the era digital technologies. Polish legislation seeks to regulate the activities of these companies and unify sales methods, including requiring the installation of cash registers. However, there are exceptions when online stores can do without a cash register. In this section we will talk about the conditions under which online stores in Poland can operate without the use of cash registers.

The established rules provide that the obligation to install a cash register arises only if the turnover of the online store exceeds a certain level. According to the Decree of the Minister of Finance, this amount is set at 20,000 zlotys. If the store's turnover for the previous or current year does not exceed this limit, the online store can operate without a cash register.

In addition, there are other conditions that online stores must meet in order to be able to operate without cash registers. For example, delivery of goods from an online store must be carried out using a remote receipt system by mail or courier services. This means that the buyer does not come to pick up the goods themselves. The supplier of goods receives payment for his activities through the post office, bank or cooperative savings and loan association, meaning the sale is not made in cash.

To ensure that this form of operation is legal, online retailers must maintain records and have proof of payments that clearly indicate what activity the payment was made for and to whom it was made.

It is important to note that these conditions are temporary and are valid until December 31, 2024. In the future, changes may be made to the legislation, and online stores must be prepared for its changes.

Ultimately, it is important for online stores in Poland to comply with legal requirements and conditions in order to operate without cash registers. But if these conditions are met, they can successfully run their business and satisfy the needs of their customers.

📊 Practical recommendations:

• Respect the turnover limit: The turnover of your online store should be below 20,000 zlotys per year so that you don’t need a cash register.
• Use a remote receiving system: Set up a system for delivering goods through mail or courier services so that the buyer does not have to come to pick up the goods themselves.
• Keep Accurate Records: Maintain records and proof of payments to ensure you have documentation that you are legally operating without a cash register.

By carefully studying these requirements and following the recommendations, you will be able to properly organize the operation of your online store in Poland, without the need to install a cash register.

When an online store is obliged have a cash register?

In Poland, there are certain requirements that determine whether an online store must install a cash register. Please note that the exemption from having a cash register for online stores is not a general rule. There are several factors that may become the basis for the mandatory use of a cash register when conducting online trading in Poland.

What products require a cash register?

One of the main factors in which an online store is required to have a cash register is the type of product it sells. If the goods sold in the online store are listed in ust.1, 4 of the Regulation, the exemption from using a cash register does not apply. Among such products are, for example:

• Liquefied gas
• Engine parts CN 8409 91 00 and 8409 99 00
• Engines for propulsion of vehicles and motorcycles
• Spark ignition and compression ignition piston internal combustion engines for various types of units, including motorcycles CN 8407 and 8408
• Car bodies CN 8707
• Trailers and semi-trailers CN 8716 10, 8716 31 00, ex 8716 39, 8716 40 00
• Containers CN 8609 00
• Parts of trailers, semi-trailers and other non-propelled vehicles CN 8716 90
• Parts and accessories for vehicles CN 8708 and 9401 90 80

Special categories of goods also include tractors, motor vehicles for the carriage of ten or more passengers with a driver, as well as cars and other motor vehicles designed primarily for the transport of persons, including station wagons and racing cars, transport vehicles and special purpose vehicles.

Sale of goods made of precious metals and accessories

If an online store sells goods made of precious metals and their accessories, then the use of a cash register is also required. This may include the sale of gold, silver, platinum and other precious metals, as well as jewelry and ornaments.

Sale of goods intended for use on vehicles

If an online store sells goods intended for use on vehicles, such as cars, motorcycles or other types of transport, a cash register is required. This may include the sale of auto parts, accessories, oils and other goods necessary for the maintenance and repair of vehicles.

General responsibility for the use of a cash register

Regardless of the specific category of goods or services, the online store must comply with the requirements of Polish legislation regarding the use of a cash register. Proper use of a cash register helps ensure financial transparency and tax compliance.

Summary

In general, online stores in Poland must be prepared to install a cash register if they sell certain goods or offer services specified in the relevant legislation. This applies to goods intended for use on vehicles, goods made of valuable metals and their accessories, as well as other goods specified by law. Compliance with the requirements of the law will help you avoid fines and problems with tax authorities.

💡 Best practices:

• Before starting online trading in Poland, make sure you clearly understand the legal requirements regarding the use of a cash register.
• If your online store sells products that require the installation of a cash register, contact specialists who will help you set up and use the system correctly.
• Regularly update your knowledge of Polish legislation regarding the use of a cash register so that you are always aware of changes and requirements.

💡 Expert comment:

"Protecting the fiscal interests of the state - one of the main challenges facing the tax authorities. Therefore, it is important for online stores in Poland to be attentive to the requirements for using a cash register in order to avoid negative consequences and fines. Regular updating of knowledge in this area and cooperation with experts will help you comply with all necessary requirements legislation." - Amelia Koval, tax and accounting expert.

🔍 Review: When is an online store required to have a cash register?

What to do:

• Make sure that you comply with legal requirements for using a cash register to sell goods intended for use on vehicles.
• Consult a cash register professional to ensure proper use of the system.
• Keep up to date with legislation and update your procedures accordingly if changes occur.
• Check to see if your product is on the list of items that require the use of a cash register.

What not to do:

• Don't ignore legal requirements, even if your products are sold online.
• Don't assume that your products automatically exempt you from using the cash register without additional checks and advice.
• Don't delay updating your cash register knowledge as requirements may change.

How can an online store do without a cash register?

Owning an online store in Poland carries with it certain obligations and requirements from the law. One of the important issues is the need to install and use a cash register. However, there are cases when an online store can do without this device. Let's see in what situations such liberation is possible.

Basic conditions for exemption from having a cash register

For online stores in Poland, there are certain conditions, the observance of which allows you not to install a cash register. Here are some of the main ones:

1. Payment without using cash. If payment for goods in an online store is made exclusively by non-cash method (from a bank card or through electronic payment systems), then the absence of a cash register in this case is allowed. It is important to note that accepting cash payments is the main reason why many businesses are required to use cash registers.

2. Remote sales. If your online store carries out only distance sales, that is, goods are delivered to customers by mail, courier service, or picked up independently at the store premises, then you may also be exempt from having a cash register. However, you must be prepared to provide the customer with a receipt when the item is picked up from your store.
   
   

Features of exemption from a cash register during distance sales

Exemption from having a cash register for distance selling is provided for by law, however, there are several nuances that owners of online stores in Poland need to be aware of.

Problems with payment upon receipt

One of the problems that online stores face is payment upon receipt of goods. The law does not clearly define the moment of receipt of funds, which creates uncertainty and complicates the accounting process with or without a cash register. To comply with the law, it is recommended to attach receipts and checks to the shipment of goods or issue them at the time of shipment. This approach will help simplify the accounting of transactions and avoid possible problems with the tax authorities.

The importance of correctly determining the date of delivery of goods

An important aspect for online stores engaged in distance selling is the correct determination of the date of delivery of goods and the occurrence of tax liability. According to the law, tax liability arises on the day of delivery of the goods, if this was before the receipt of the advance payment. This means that the delivery date must be closely monitored and documented to ensure compliance with legal requirements.

To summarize

Exemption from having a cash register for online stores in Poland is possible subject to certain conditions, such as not accepting cash payments and carrying out only distance sales . However, it is necessary to carefully monitor compliance with these conditions and the correct accounting of transactions.

Overview of key recommendations

Being an internet professional -shops in Poland, knowledge of the conditions, requirements and features of exemption from a cash register will help you comply with the law and avoid possible problems with the tax authorities.

Remember that in order to obtain accurate information and resolve specific issues, it is always recommended to seek advice from lawyers or accountants specializing in business and Polish legislation.

Be aware of the latest changes in legislation and follow them to successfully develop and run your online store in Poland!

Expert notes:

“When selling products remotely, do not forget about the rules and requirements regarding exemption from using a cash register. In accordance with Polish legislation, correct accounting documentation and compliance with the rules for accepting payments can significantly simplify your accounting and prevent possible problems with regulatory authorities.” - Boguslav Kvenets, expert on entrepreneurship and taxes.

Frequently asked questions on the topic: When is an online store in Poland may not have a cash register?

Thanks for reading! Now you are a real pro in the field of cash register equipment in online stores in Poland!

We have considered all aspects and legal requirements that may arise when opening and running an online store in Poland. You now have all the necessary information about when you can do without a cash register and what requirements must be met.

Now that you are aware of this opportunity, you can take these factors into account when planning your business in Poland. Be sure to consult with an attorney or tax advisor to ensure you comply with all rules and requirements.

I hope that this material was useful to you and will help you in creating a successful online store in Poland. Good luck on your entrepreneurial journey! 💪